Skip to content Skip to navigation
Wellbeing and development
IT apps and phonebook
Guidance and resources
News and communications
About the council
The financial recovery plan:

3.Spend control process - submit your request

On this page:

    Introduction

    Once you have completed the pre-approval checks and confirmed you need to make a request to purchase goods or services you can submit your request.

    Please note:

    You must submit your request before placing an order or making any commitment to purchase.

    Events

    If your spend request is related to the cost of holding an event, you will need to submit a request that includes everything you would like to purchase. If you are unsure of the exact costs, your request should include:

    • an estimate of the event expenditure
    • the income it is expected to generate.

    Make sure it is clear in your request, which costs are estimates.

    Submit a request

    Follow the steps below to submit your request.

    1
    Fill in the form

    Spending more than £2,000?

    Remember if you are spending more than £2,000 and have carried out the pre-checks and are not exempt, you must submit a request.

    If your request is agreed by your director, the amount over £2,000 you spend determines the level of approval required.

    To make a request, fill in the form below:

    Submit a request as part of the spend control process

    What you’ll need to include

    General details, including:

    • your details
    • the name of your budget manager (if this isn’t you)
    • cost code
    • detail code.

    Purchase details, including:

    • the supplier name and type
    • the value of proposed spend, excluding VAT
    • a description of the goods and services
    • whether the spend relates to IT spend
    • details of an existing contract or the duration of a new contract or extension.

    Reasons for the purchase, including:

    • why the expenditure is critical to deliver essential business need
    • how this spend would deliver value for money 
    • the impact on service delivery of not making the purchase.

    2
    Budget manager notified

    The budget manager will receive a copy of the form so they are aware of your request.

    3
    Director approval

    Your director will receive the completed form and be asked to confirm if they agree with your request.

    If the director agrees with your request and your purchase cost is:

    • more than £2,000 and up to £5,000 - you can go ahead and make the purchase.
    • more than £5,000 and up to £75,000 - it will be sent to the spend control panel for review.
    • more than £75,000 - it will be sent for review to the strategic investment panel.

    If the director disagrees, your request will be rejected and you can not make the purchase.

    Loading asset information...

    Youth justice plan

    This plan reflects our shared ambition across the partnership to deliver the best possible outcomes for children who come into contact with the youth justice system.

    It also reaffirms our commitment to the principle that these children are children first deserving of compassion, care, and opportunity.

    View our latest youth justice plan on our corporate website

    Victim strategy and guidance

    Our youth justice victim strategy and guidance aims to:

    • make sure the needs and wishes of victims underpin intervention and this is prioritised by staff
    • provide a framework, which promotes best practice in working with victims of crime, in line with current government guidance
    • encourage the recognition of victims of crime as key stakeholders
    • make sure restorative justice values and principles underpin all work done with victims of youth crime
    • provide victims of crime with quality information about the restorative justice options available to make an informed choice about participating
    • support the understanding of protected characteristics and diversity of each victim and how to successfully support their needs
    • assist in the development of consistent good practice within local areas and nationally.

    Inspection standards

    Inspection standards for youth justice services follow two key domains:

    • domain one - organisational delivery and assesses governance and leadership, staffing, partnerships and services
    • domain two - focuses on the youth justice service (YJS) work with children, namely assessing, planning and delivery.

    The framework looks:

    • at whether the analysis of a child’s risks, strengths and needs were sufficient
    • to understand whether clear, outcome-focused plans were developed for the child
    • at whether the intervention delivery was appropriate and effective.

    Inspection standards for youth justice services - HM Inspectorate of Probation website

    The domain one, domain two and domain two and victims standards rules and guidance documents are also available on the HM Inspectorate of Probation website.

    Multi-agency case discussion

    For the inspection, two cases are identified by the lead inspector for separate multi-agency case discussions. The cases will:

    • be formally inspected by the lead and/or deputy lead inspectors
    • include the case manager being interviewed as normal as part of the inspection process
    • consist of a separate multi-agency case discussion that is scheduled after the initial case inspection and interview.

    Multi-agency case discussion template - HM Inspectorate of Probation website

    Guidance manual

    The HM Inspectorate of Probation have developed a guidance manual that:

    • sets out the arrangements for the youth inspection programme
    • explains what they expect from you
    • covers all stages of the inspection process and methodology
    • details the roles and responsibilities of inspection staff.

    Youth justice inspection guidance manual - HM Inspectorate of Probation website

    Employee confidential helpline

    0330 380 0658

    Speak to fully qualified counsellors and support specialists at any time, 365 days a year.

    Use code 107574 to access the online resources.

    More about the employee assistance programme

    Loading news articles...
    Search the phonebook
    Search by first or last name, extension number, service name such as 'council tax' or venue such as 'Bridlington library'

    Alerts