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The financial recovery plan:

6.eProcurement decision record

On this page:

    Introduction

    Following approval from either the spend control panel or strategic investment panel, you must complete an eProcurement decision record as a final step.

    Complete an eProcurement decision record (ePDR)

    Follow the steps below to submit an eProcurement decision record so that you can make your purchase.

    1
    Fill in the form

    To submit a decision record, fill in the form below:

    Complete an eProcurement decision record (eDPR)

    What you’ll need to include

    General details, including:

    • your details
    • directorate and service details
    • the source of funding for the project
    • the corporate priorities this meets
    • if the procurement is IT related and whether your IT business analyst has been consulted
    • the primary category group:
      • goods and services
      • construction and housing
      • health and care
    • the most appropriate category code.

    Contract details, including the:

    • contract title
    • description of the contract
    • contract start and end dates
    • contract value
    • recommended supplier details
    • the number of suppliers the contract has been awarded to.

    Finally, include:

    • whether other arrangements exist that provide equivalent services
    • authorised existing officer details
    • whether you are seeking an exclusion from the contract procedure rules, if:
      • so, what is the reason
      • not, the quotes you have and why you are choosing the preferred supplier.

    2
    Complete your purchase

    Once you have submitted the eProcurement decision record, you can complete your purchase or agree the contract.

    3
    Provide invoice number

    When you receive an invoice for the goods or service, you will be asked to provide the invoice number for the purchase. This will help us to identify transactions that have and haven’t been approved on our financial systems.

    You will receive an email six weeks after the panel approval date. The email will provide a link to add the invoice number for your purchase and close the process. If you don’t supply the required information, you’ll receive a reminder email every two weeks for the next 12 weeks, until you submit the invoice.

    Help and support

    You can contact finance procurement, if you:

    • need any further help
    • want to ask a question
    • would like some advice about the eProcurement decision record process.
    Email finance.procurement@eastriding.gov.uk
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    Youth justice plan

    This plan reflects our shared ambition across the partnership to deliver the best possible outcomes for children who come into contact with the youth justice system.

    It also reaffirms our commitment to the principle that these children are children first deserving of compassion, care, and opportunity.

    View our latest youth justice plan on our corporate website

    Victim strategy and guidance

    Our youth justice victim strategy and guidance aims to:

    • make sure the needs and wishes of victims underpin intervention and this is prioritised by staff
    • provide a framework, which promotes best practice in working with victims of crime, in line with current government guidance
    • encourage the recognition of victims of crime as key stakeholders
    • make sure restorative justice values and principles underpin all work done with victims of youth crime
    • provide victims of crime with quality information about the restorative justice options available to make an informed choice about participating
    • support the understanding of protected characteristics and diversity of each victim and how to successfully support their needs
    • assist in the development of consistent good practice within local areas and nationally.

    Inspection standards

    Inspection standards for youth justice services follow two key domains:

    • domain one - organisational delivery and assesses governance and leadership, staffing, partnerships and services
    • domain two - focuses on the youth justice service (YJS) work with children, namely assessing, planning and delivery.

    The framework looks:

    • at whether the analysis of a child’s risks, strengths and needs were sufficient
    • to understand whether clear, outcome-focused plans were developed for the child
    • at whether the intervention delivery was appropriate and effective.

    Inspection standards for youth justice services - HM Inspectorate of Probation website

    The domain one, domain two and domain two and victims standards rules and guidance documents are also available on the HM Inspectorate of Probation website.

    Multi-agency case discussion

    For the inspection, two cases are identified by the lead inspector for separate multi-agency case discussions. The cases will:

    • be formally inspected by the lead and/or deputy lead inspectors
    • include the case manager being interviewed as normal as part of the inspection process
    • consist of a separate multi-agency case discussion that is scheduled after the initial case inspection and interview.

    Multi-agency case discussion template - HM Inspectorate of Probation website

    Guidance manual

    The HM Inspectorate of Probation have developed a guidance manual that:

    • sets out the arrangements for the youth inspection programme
    • explains what they expect from you
    • covers all stages of the inspection process and methodology
    • details the roles and responsibilities of inspection staff.

    Youth justice inspection guidance manual - HM Inspectorate of Probation website

    Employee confidential helpline

    0330 380 0658

    Speak to fully qualified counsellors and support specialists at any time, 365 days a year.

    Use code 107574 to access the online resources.

    More about the employee assistance programme

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