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ID badges for schools:

2.Purchase an ID badge

On this page:

    Introduction

    If you require an ID badge for someone attending, working or visiting your school, your headteacher or admin office can order this for you from the document and data processing team.

    A replacement can also be ordered, if the badge holder has:

    • lost or broken their badge
    • changed their name
    • a new job title due to a new job or a restructure.

    Purchase information

    An ID badge costs £4.30 and includes:

    • a plastic credit card sized ID badge printed with the badge holder’s name, job title, name of school and photograph
    • choice of either a clip or metal chain.
    Please note:

    Due to the schools courier service no longer operating, schools will be required to meet the cost of Royal Mail postage. This will be recharged at the same time as the badges.

    Terms and conditions of purchase

    When you order an ID badge from us for a member of school staff, you acknowledge that:

    • any information provided in relation to the ID badge will be stored on the council’s secure database. This includes the photograph of the badge holder
    • the ID badge you order is used for school business only, and not subject to fraudulent use.

    Before you start

    You must provide a photograph of the badge holder for the ID badge. This could be:

    • a digital photograph of the badge holder. You'll need to upload this to the form
    • the photograph on the badge holder’s last badge. You can do this if it was taken less than two years ago and you are requesting a replacement
    • a printed photograph, for example from a photo booth or photo printing shop. You’ll need to send this to us.

    Before you fill in the form, you must make sure the photo of the badge holder meets our photograph guidelines:

    Place your order

    Follow the steps below to purchase a new ID badge for a member of staff.

    Please note:

    These instructions are for headteachers or admin staff who are responsible for ordering badges and are based on a badge being ordered for a new or existing school staff member.

    If you are requesting a replacement badge, or a different type of badge, the form questions may differ slightly.

    1
    Open the online form

    Use the button below to open the online form.

    Request a new badge - school staff

    Select the Next button.

    2
    Badge type

    Type of ID badge

    For ID badge type you require, choose School ID Badge.

    Select Next.

    3
    Badge owner

    Type of employee

    From the ID badge type you require field, choose Staff.

    From the Application type dropdown, if you are ordering an ID badge for:

    • an existing employee, select Existing employee, then go to step 4
    • a new employee, select New Entrant to the School, then go to step 5.

    4
    Current ID badge details

    Current name and job title

    Enter the first and last name of the badge holder.

    Now enter the following as displayed on the existing ID badge:

    • name currently appearing on the badge
    • job title.
    School and reason for replacement

    From the School dropdown, select the name of the school.

    Now select the reason why the badge needs to be replaced, such as change of job or lost badge.

    5
    New ID badge details

    New name, job title and school

    Enter the first and last name of the badge holder.

    In the Name to appear on badge field, type the name you want to be displayed on the badge. For example, someone’s name could be Jane Smith, but the badge name should be Miss Smith.

    In the Job title field, enter the badge holder’s current job title.

    From the School dropdown, select the name of the school.

    6
    Badge fastening

    Preferred badge fastening

    Select one of the following fastening options included in the cost of the ID badge:

    • a clip that the badge holder can attach to their ID badge, and then clip it to clothing, such as on a trouser pocket or waistband.
    • a metal chain, which the badge holder can attach to their ID badge and wear it around their neck.
    • one hole, this is a hole punched into the ID badge so the school’s own lanyard can be attached.
    • no fastening means that the badge holder will only receive an ID badge.

    7
    The photograph

    You now need to tell us how you wish to supply the photograph. Select the relevant option below and follow the instructions:

    Please note:

    The form also has an option to send us a digital photograph that is saved on a CD. Please do not select this option as we no longer offer this service.

    8
    Payment details

    Payment details and submit

    The form will ask you how you would like to pay. You can either:

    • request an invoice to be emailed to the school (if your school has its own bank account)
    • provide your cost and detail code.

    You’ll also be asked for an email address, and to type it again to confirm it.

    Select the Next button.

    Then select Submit.

    9
    What happens next

    Your badge will be produced within two to three weeks (dependent on the team workload). It will be delivered to your school via Royal Mail.

    ID badge photo information selection - current photo

    To use the photograph from your last badge (if taken in the last two years only):

    From the Photograph information radio buttons, select Use current photo.

    A text field will appear, add any relevant notes.

    ID badge photo information selection - digital photo

    To upload your photograph:

    From the Photograph Information radio buttons, select Digital photograph attached.

    Tick the checkbox to confirm your photo is a true likeness and taken within the last two years.

    ID badge photo upload

    Select the Upload button. Navigate to your saved file and select it.

    Please note:

    Your photograph must be a jpeg, jpg or jpe file.

    ID badge photo information selection - passport photo

    If you want to send us a printed photograph:

    From the Photograph Information radio buttons, select Passport photo.

    Select the radio button to confirm your photo is a true likeness and taken within the last two years.

    To send us the printed photograph:

    1. Write the name of the badge holder on the back of the printed photograph.
    2. Pop the photograph in an envelope addressed to:

    East Riding of Yorkshire Council
    The document and data processing team
    BG19, County Hall
    Beverley
    East Riding of Yorkshire
    HU17 9BA.

    1. Post it to us (use internal mail if possible).

    Photograph guidelines

    The photo must be:

    • taken in the last two years
    • in colour
    • clear and in focus
    • a head and shoulders shot of the badge holder - no group photos (make sure the face covers 65 to 75% of the photo)
    • standard passport-sized.

    Check that the image of the badge holder:

    • is on a plain, pale, non-reflective background and facing forward
    • is visible and nothing is obscuring their face
    • doesn’t include sunglasses unless the badge holder needs to wear them for medical reasons.

    The badge holder can:

    • wear prescription glasses as long as their face is visible
    • smile if they'd like to.

    Photograph from last badge

    Digital photograph

    Printed photograph
    Employee confidential helpline

    0330 380 0658

    Speak to fully qualified counsellors and support specialists at any time, 365 days a year.

    Use code 107574 to access the online resources.

    More about the employee assistance programme

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