Word document
Travel and Expenses Policy
This Policy and Procedure sets out how employees should plan, authorise, and claim business related travel and expenses, focusing on blended working, cost-effective and environmentally responsible choices, and accurate claims supported by receipts. It outlines individual responsibilities, clarifies when prior approval is required, and emphasises that unnecessary, inaccurate, or fraudulent claims may be refused. The guidance covers mileage rules, including deducting normal home-to-work travel, approved travel and expenses rates, HMRC considerations, insurance, and the process for booking travel or accommodation. It also explains what can be claimed for public transport, taxis and accommodation. Eligibility and application requirements for the Business Car User Allowance is also included.
Updated: 23 March 2026