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Pay and conditions:

2.Annual leave

On this page:

    Check your annual leave

    Our tables show the leave for staff with:

    • less than five years service
    • five or more years service.

    Find your leave entitlement

    To view your leave entitlement:

    • Select your pay grade from the dropdown below.
    • Refer to your length of service.

    Carry over unused leave

    If you are:

    • full-time, you can carry over up to 37 hours (one week) of leave to the next leave year
    • not full-time, you can carry over equal to one week of your contractual weekly working hours.
    Remember to use your leave

    Make sure you manage your leave efficiently throughout the year, and have arranged with your manager to take any leave you are not carrying over prior to 31 March each year.

    Any leave you have remaining above the one week carry over limit, (or equivalent for part time staff), can only be carried over in exceptional circumstances and with prior agreement between your manager and people services.

    Leave entitlements

    Find out more about the leave you are entitled to.

    Annual leave guidelines

    The annual leave guidelines help you to calculate and manage your annual leave and assist your manager with your team’s annual leave.

    Download the guidelines

    If you are using a mobile phone or tablet and do not have the Microsoft 365 app installed, the word version of this document may not display correctly. We recommend that you download the PDF version instead.

    4 or less years 5 or more years

    Continuous service - 4 or less years

    New pay grade 2024/25 Entitlement days 2025/26 Entitlement days 2026/27 Entitlement days
    1 and 2 27 28 29
    3 and 4 27 28 29
    5 27 28 29
    6 and 7 29 29 29
    8 and 9 31 31 31
    Directors 31 31 31
    Executive directors and chief executive 31 31 31

    Continuous service - 5 or more years

    New pay grade 2024/25 Entitlement days 2025/26 Entitlement days 2026/27 Entitlement days
    1 and 2 31 32 33
    3 and 4 31 32 33
    5 31 32 33
    6 and 7 33 33 33
    8 and 9 35 35 35
    Directors 35 35 35
    Executive directors and chief executive 35 35 35
    4 or less years 5 or more years

    If you work full-time, as well as your annual leave, each year you usually get eight bank holidays (depending on when Easter falls).

    Sometimes the government grants an extra bank holiday to reflect special occasions, such as a royal wedding or coronation.

    You can view the bank holidays for the next three years on the GOV.UK website.

    If you work part-time, your entitlement to the bank and public holidays is calculated pro-rata.

    Bank or public holidays that you are entitled to are recorded and automatically allocated as leave on employee self-service (iTrent).

    Want to know more?

    You can read more about bank and public holidays and how they are calculated in the following sections of the annual leave guidelines:

    • Section 7: Public holidays
    • Section 19: Calculating public holidays if you are part-time or job share.

    After 1 April, any leave you have carried over will be calculated and added to your total leave entitlement for the current year on Employee self-service (iTrent). Follow the steps below to view your total leave entitlement, including your carry over amount.

    1
    Open iTrent

    Use the button below to open the application. Then log in using your username and password.

    Log in to Employee self-service (ESS) iTrent
    Holiday hours available

    2
    View holiday balance report

    Select the Hours available link underneath the number of hours.

    Yearly holiday balances

    3
    View holiday entitlement summary

    Select the row for the current leave year.

    Holiday entitlement summary for the current year

    You can view your leave breakdown under Entitlement for period.

    Carry over leave not showing?

    Your carry over of leave should be processed automatically for any unused hours up to your contracted allowance. These hours should be available for you to book from 1 April. If your leave entitlement isn’t correct, you can:

    Email itrent.servicedesk@eastriding.gov.uk

    If you have worked for the council, or another local government organisation, continuously for five or more years, you will qualify for long service leave entitlement.

    Want to know more?

    You can read more about long service entitlement in following section of the annual leave guidelines:

    • Section 6: Long service entitlement

    Three days, previously known as concessionary and extra statutory days and usually allocated over the Christmas period, are now included in your annual leave entitlement.

    This means if you wish to take leave on normal working days, which are not public holidays, over the Christmas period you must now submit a request for leave.

    If there is:

    • an operational requirement for your service to remain open over the Christmas period, your manager will need to make sure that there is sufficient cover before they can authorise your leave
    • no operational requirement for your service over the Christmas period, your leave will be granted.
    Working over the Christmas period

    If you wish to work over the Christmas period, so you can use this leave at another time during the year, you should raise this with your manager.

    Want to know more?

    You can read more about bank and public holidays and how they are calculated in the following sections of the annual leave guidelines:

    • Section 7: Public holidays
    • Section 19: Calculating public holidays if you are part-time or job share.

    Long-service leave entitlement

    Bank and public holidays

    Taking leave over the Christmas period

    Long-term absence

    If you are taking maternity, adoption or share parental leave, you should arrange to take your annual leave within the appropriate leave year.

    Where it has not been possible for you to take leave due to a long-term absence, such as sickness or maternity leave, that crossed the end of the leave year, then your outstanding contractual leave will be carried over to the next leave year. This will be added to your leave entitlement and will show in iTrent.

    View your leave on employee self-service (iTrent)
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    Employee confidential helpline

    0330 380 0658

    Speak to fully qualified counsellors and support specialists at any time, 365 days a year.

    Use code 107574 to access the online resources.

    More about the employee assistance programme

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